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Fundraising - Raffles and Bazaars
Fundraising - Raffles and Bazaars
RAFFLE AND BAZAAR PERMITS INFORMATION SHEET
A Raffle is defined in MGL 271:7A as an arrangement for raising money by the sale of tickets, certain among which, as determined by chance after the sale, entitle the holder to prizes.

A Bazaar is defined in MGL 271:7a as a place maintained by the sponsoring organization for disposal by means of chance one or both of the following types of prizes:
(1) merchandise of any value (2) cash awards, not to exceed $250.00 each.

The Attorney General has promulgated regulations, 940CMR12.00 and 13.00 regarding the conduct of raffles and bazaars. (Bazaars include Texas Holdum events)

Qualifications of Organization
I. Type of Organization
        1. Veteran’s organization
        2. Church or religious organization
        3. Fraternal organization
        4. Educational or charitable organization (including Public School Departments, parent– teacher organizations)
        5. Civic or service organizations
        6. Clubs organized and operated exclusively for pleasure, recreation, or other purposes
II. Actively functioning as NONPROFIT organization in AUBURN
III. Two years or more in existence

Purposes of Proceeds
Must be used exclusively for the purposes stated in the application and are limited to the following: educational, charitable, religious, fraternal, civic, or veteran’s benefits.

Operation of the Raffle or Bazaar (including Poker Tournaments)
Promotion of the raffle or bazaar must be confined to the members of the sponsoring organization. No member shall be compensated for time or effort devoted to the promotion of the event.

Application
Applications shall be made to the town clerk of the town in which the raffle will be drawn. Tickets may be sold in several towns.

Application must contain:
        1. The name and address of the organization
        2. Names and addresses of three members responsible for the event money
        3. Attach a list of the Officers of the organization for bazaars
        4. Attach a copy of the 501c(3) certificate of solicitation from the Attorney General or other evidence (ie. federal income tax filing) of current non-profit status
        5. Attach a list of the type of events to be held and approximate dates planned
        6. Include specific uses for the money

Application Fee is non-refundable $10

Procedures
Obtain application from Town Clerk
Submit documentation of eligibility to town clerk and pay application fee
Application is then presented to chief of police for his approval/signature
Application is returned to Town Clerk for issuance of the permit.
Permit must be issued or denied within 30 days of application.
Valid for one year (organization may conduct multiple raffles, or 3 bazaars)

Permits may be revoked if non-members promote the raffle, uses of proceeds are not as stated in the application, payments are made for promotion of raffle, or facts on the application have changed without notice to the clerk.

Organization must file annual report within 30 days of expiration of permit detailing number of events, amount raised, expenses, names of winners of prizes valued at more than $250.00, uses of the net proceeds; signed by the people on the application and an accountant.

State Lottery commission will issue appropriate tax forms (5% commission on gross proceeds payable within 10 days of each event).

Renewal of permit is conditional upon timely receipt of annual report. Organization must keep records sufficient to substantiate information required by annual report.

 
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